If you’re planning an event, you need to consider many things when you’re looking for the perfect venue. Make a detailed checklist of what you’re looking for, including times, geography, budgets, facilities and capacity, and then you can draw up a shortlist of suitable places.
What to look for
There are some useful tips here of the things you might like to consider when you start to think about the venue for your event:
https://www.thebalancesmb.com/an-event-planner-s-guide-to-venue-planning-1223890. If you’re planning an event in Ireland, there are a number of event management companies Dublin can offer that will give you a great range of options to consider.
You’ll need to think about the target audience and the purpose of the event to be able to work out how many people you think are likely to attend and where they’re coming from to work out the capacity you need and the best location. You’ll need to contact the shortlisted venues to assess availability and budgets.
Using an agency
You may decide to use an agency who will discuss your needs with you and show you the event management companies Dublin can offer. An agency will have a wealth of experience of dealing with these things and will be able to guide you through all the things you need to look out for and how to avoid the pitfalls. You will want to find a venue that lives up to your guests’ expectations and an agency who deals with the many event management companies Dublin has on offer will be able to assess which ones are right for you.
When you’ve considered the right location and budget, availability and capacity for your event, you can start to visit venues to work out which seems most suitable. You will need to consider the extra things you might need and check that the venue can provide them. This might include conference facilities, enough parking space, sufficient security, catering facilities and accessibility. It’s worth checking with your guest list if any have any special requirements regarding diet or will need facilities to accommodate their needs, perhaps disability arrangements or amplified sound facilities, and make sure that the venue can cater for this.
It’s important to plan well in advance, as venues will be quickly booked up, so make sure you leave lots of time to arrange things.